POPULI, EMAIL & OFFICE 365

• Populi
• Email & Office 365
• Computer Use 
• Sources for Tutorials 

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​LOG IN: REISSDAVIS.POPULIWEB.COM 

 Populi hosts the Learning Management System (LMS) used by Reiss-Davis. All students, faculty and staff will be issued Populi accounts, and be expected to be able to log in and access it.

Populi Uses

Classes:  Populi is used to host course material and to track attendance and grades. See:   navigating Populi courses for students.

​Communication: Populi is used to distribute school notices,  and the monthly newsletter. Each class also contains its own message board for class communication.  Official school emails will go to your Microsoft Office 365  school email  account.  

Registrar: Populi will mediate enrollment, tuition, grades and communication.

Transcripts:  An unofficial transcript of your coursework and grades to date is part of your Populi dashboard. An official transcript can be requested through the Registrar.

See: Navigating academic information for students.

More: New features in Populi are periodically rolled out.

Getting Started with Populi

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Getting Your account

Accounts are issued by RDGS administration after your RDGS Microsoft Office 365 email has been created by IT. You will set your password after clicking the account set-up link sent to your RDGS email.
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Introduction to populi

Populi has created extensive documentation on working with the platform: https://support.populiweb.com/hc/en-us/categories/203333507-Introduction-to-Populi​

Logging in - Go to https://reissdavis.populiweb.com/
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Username
Your username is your firstname.last-name

Password
You set your own password, it is not tied to any other account.

Password Reset
If you need to reset your password, the password reset link will be sent to your RDGS email account.

Two Factor Authentication
When you set up your account, Populi will encourage you to set up two-factor authentication using an authenticator app you would install on your phone. This is not required, and can be removed in settings if you set it up and decide against it in the future.

Folders in populi

You can use the "files" section  of Populi to  organize and share documents during your academic journey with Reiss-Davis.

In addition, two folders will be shared with every  student:

• Dissertation Resources -   containing  the school's Dissertation Handbook, as well as individual fillable forms.
• A Private Student Dissertation Folder - at the beginning of their third year a folder will be created for each student where they can upload their completed forms. Those private folders will be shared with the student's dissertation committee (internal) as it is formed. Your outside reader will be given access to your dissertation as it is completed through different channels. 
• See     https://youtu.be/Lzr-w0Y8xPU for a video guide to these two folders

Communicating From Populi

Populi   is structured to facilitate communication with your Instructors and fellow students.

• Directory -  From  the    Populi home page, go to  Communications to  see  a directory of Students, Faculty and  Staff which you can post to their bulletin board or send email    to. Only reissdavis.edu email addresses are  shared on the directory unless you individually opt in to share more.
  
  
• Email    Current Instructors - Under  profile, in the space under the profile picture is a  link to "Email Instructors," which will open an email to all the instructors of currently  enrolled    classes.  The recipients can be edited to  a subset of instructors as well.   See   how_to_email_instructors_in_populi_1.pdf
  
  
• Class Communication  - Any class you are enrolled in has a class dashboard for general communication to the entire class, and provides an email link for your instructor. 
  
  
• Sent Messages - Populi contains a record    of email messages you have sent from within   Populi under Settings (under the profile image up top) > Sent Messages > Email.

How to Email Instructors

Discussion Board  Tips

Populi Discussion Boards

Almost every class you take will have at least one discussion board assignment. You will be asked to make a first post by mid-week at the latest (Wednesday), and respond to two of your classmate's posts.

Populi offers general instructions on accessing and posting to  discussion boards:   https://support.populiweb.com/hc/en-us/articles/223792547-Discussions

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Tip 1: Post Early

When you and your classmates post  early, you have time to engage with each other and what you are sharing throughout the week. This makes for livelier discussions, and  gives your instructor time to interject feedback.

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Tip 2: Use Populi's formatting mark up

Populi does not allow for  html, but uses its own shorthand to insert special symbols and  apply formatting options such as bold and italics into your text, so that you can create proper  citations, or provide emphasis.

Click the "Formatting Guide"
​Located at the bottom left of of the discussion contribution form, to  get details on allowed markup.

Emoji's and special symbols:
To use copyright, arrows, or some other symbol, see the full list of populi symbols and emoji here:  ​https://populi.co/emoji/

Type this:

To post this:

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3: insert media and links if they support your post.

Populi will  embed specific types of web documents and images via link: such as videos from YouTube; documents from Scribd; images from links ending in .jpg, .pnc, .gif  etc.

​Here is the Populi help article on formatting markup, and embedding media, which is useable in many populi text entry areas:   ​https://support.populiweb.com/hc/en-us/articles/223792067

Printing Materials Hosted on Populi

Any documents posted in Populi will need to be downloaded before it can be printed.

• See   printing_in_populi_1.pdf for instructions  on  finding the download option.

Populi Help

Extensive orientation materials are available from Populi, and it is recommended that all users visit the Populi training and support site.
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• For Students
• For Faculty
• For Staff

If you need further assistance with Populi, please contact [email protected] for help.

For Populi technical issues, please include the following information:

1. ​Error message or screenshots. If you have an error, let us know what it says. Screenshots are helpful if possible. 
2. More details. What exactly were you doing when it happened? Has it happened before? What have you tried so far? 
3. Contact info. Does your information show correctly? What is the best way to contact you? 

All instructional faculty and enrolled students at the Reiss-Davis Graduate School are automatically enrolled in a Microsoft Office 365 account attached to an "@reissdavis.edu" email address.

All official communications will be through that email. Your reissdavis.edu Office account also includes document storage with OneDrive, and full online access to Office 365 - Word, PowerPoint, Excel. 

Logging IN

log in at  login.microsoftonline.com

You can have multiple microsoft online accounts, but will need to log in to only one at a time. 

Tip: some browsers might only remember one password for this log-in page. Pick wisely. You might have to type in the password for all other accounts.

Multi Factor Authentication

Multi factor authentication is a security measure put in place to help verify identity in online environments, and is required to allow users to self reset their passwords.
If you have not yet set up MFA for your Reiss-Davis email account, follow the steps below.
This workflow is enabled as of September 27, 2021.

1. Install Microsoft Authenticator on your phone (Android or IOS). Wait to open authenticator until step 6.
2. On a desktop computer login to your reissdavis.edu account at https://portal.office.com/
3. You should see a message that states your account needs to be verified.
4. After you hit "Next," it should ask "How should we contact you?"
5. Select Mobile App.
   1. Select either Receive Notifications (Push Notifications) or Use Verifications Code (You will need to open the app and read off a timed code).
   2. A new window will open to configure mobile authenticator app with a QR code.
6. Open the Authenticator App on your phone to set it up.
   1. If you selected "Recieve Notifications" make sure to enable push notifications for the app.
   2. once you watched or skipped the app introduction, select the plus sign at the upper right.
   3. Select "Work or School account"
   4. Select "Scan QR Code" (allow access to the camera).
   5. Point your phone camera at the QR code displayed on the desktop screen and it should scan it automatically (if it doesn't you can manually enter the code).
   6. The authenticator for your account should now be in place on the authenticator screen, displaying a six digit code that will change with time.
7. Back on the computer hit "Next" 
8. It should now indicate the mobile app has been configured and you can now hit next to complete mfa sign in for the first time.
9. Enter the six digit code currently showing in the authenticator app on your phone (if it blinks red, wait until the code refreshes). Click verify.
   
10. Verification is now complete and will not need to happen again until you sign into a new device, update or reinstall your software or have your account reset.
11. Add additional contact info (phone number to text) for verification recovery (in case you get a new phone or need to reinstall the authenticator app). Click next.
12. Click Done.

You will need to use the Authenticator to sign in only once per device/app installation/software update.

o365_mfa_-_user_guide_v2.pdf
File Size:	1335 kb
File Type:	pdf

Download File

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YOUR OFFICE 365 DASHBOARD

Once you are logged in, you have access to a plethora of online services including:

Mail - Outlook Online Email

Calendar - enter your own, and share with the various academic calendars depending on your cohort year.

People - a directory of all Graduate School Students and Faculty.

OneDrive - online cloud storage for your private and academic documents. Look for class documents shared to you.

OneNote - online note taking app

Word/PowerPoint/Excel- Online complete Office 365 versions, always up-to-date. save documents in older formats for backwards compatibility.

Note: get access to all of your apps from any screen by clicking on the app-tile-square drop-down menu at the top of the page.

HOW TO FIND SHARED FILES IN OFFICE 365

Files can be directly uploaded by individuals to their own one drive account, or can be directly uploaded to a group one-drive by an individual who is part of that group. Files can also be "shared", which means that they live in one person's folder, but become visible and accessible to another person or group's account. When files are shared with you inside office 365, instead of showing up on the main page of your one-drive, they end up in a sub-folder called "Shared with me."  See below for visuals.

Finding files Shared to an individual in OneDrive

1. Log in to your reissdavis.org office online account at  login.microsoftonline.com
See the Office 365 tutorial page for screenshots of the log in process.

2. Navigate to OneDrive using your app tiles, the grid drop down menu at the top of your office online account once you are logged in.

3. To find files somebody shared with you individually, go to "shared with me."

Finding Files Shared to a Group

Navigating From OneDrive

1. Navigate to OneDrive through the apps tiles menu.

3. Look in the groups section on the left hand side of your OneDrive landing page. You might have to click to "more" to make the groups you are part of visible.

4. Clicking on the group will open the group's onedrive folder.
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5. Click on  "Shared with us" on the left hand side to see files that have been shared to the group.

Navigating From Mail

1. Navigate to Mail

2. Look in the groups section on the left hand side of your mail landing page. You might have to click to "more" to make the groups you have been enrolled in visible.

3. Click on the group to get to the group's landing page, which is where you can start a conversation with the group.
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4. Clicking files will open a new tab containing group generated shared files. You can upload files to share with everyone here, too, please name any folders or files you create clearly.

5. Inside files, go to "Shared with us"

HOW TO ADD OFFICE 365 EMAIL TO YOUR IPHONE OR IPAD

You can install the Outlook app, available from the app store, or follow the instructions below to add the account to your default mail app.

1. Tap   Settings.
2. Tap   Mail, Contacts, Calendars.
3. Tap   Add Account.
4. Tap   Exchange.
5. Enter your   Email address,   Password, and a short   Description    (e.g. ReissDavis Email) for your email.
6. Tap   Next.
7. Autodiscover will try to find the settings you need to configure for your account. If autodiscover cannot find your settings, enter the following information:
   
   Server:       outlook.office365.com
   Domain:      Leave this field blank
   Username:  Enter your full email address (for example, first.last@reissdavis.edu)
   
   
8. Tap   Next.
9. Tap   Save.

Return to your home screen and open the Mail app — you should see some email messages in your new inbox! To make sure you can send messages, compose an email and send it to yourself.

HOW TO SET UP EMAIL FORWARDING

If you have an email you check more frequently, we recommend setting up email forwarding from your Reiss-Davis email account so that you do not miss anything, as communication tends to cluster around weekend program weeks.

1. Go to Settings (the cog next to the question mark)
2. Select Mail
3. Go to Accounts - > Forwarding
4. Enter the email address you want to forward to.
5. Click save.

Optional: send yourself a test email to see if it worked.

Note that to send emails from your office  you will either have to be logged in, or your mail program will have to be logged in to your account.

See the official Microsoft Office guide to forwarding your email here with step by step, screen by screen instructions.

GETTING HELP ​

If you need any assistance with your reissdavis.edu email account, contact [email protected].

Students are required to use a laptop computer in courses with the latest version of Adobe Reader DC and the Microsoft Suite of programs including Word, Excel, and PowerPoint.

Microsoft Word is an academic standard program and is compatible with various citation management programs and plugins,  two of which are linked to on the Writing Resources page.

In order to get the most out of the education and dissertation experience, students should have a baseline knowledge of their computer and Microsoft Word. Students  who feel they need training in computer use or Microsoft Word, can use the following resources to help build those skills.   

Microsoft Office Support:  Microsoft provides online trainings,  templates, and tips. There is  also  a   "Featured Topics"  section that  answers frequently asked questions and  common topics.

Los Angeles Public Library:  The Los Angeles Public Library (LAPL) offers  online learning opportunities including courses about computer use and  Microsoft.  Students should pay close attention to  Gale Courses,   Learning Express Library,  Lynda.com, and Universal Class. Additionally, the LAPL has on-site events that may cover technology topics if students prefer this. Students will need to obtain a LAPL  card in order to use any of  these resources.  All California Residents can  get a free card by filling  out an application and presenting a photo identification  at any LAPL branch. 

Santa Monica Public Library: The  Santa Monica Public Library (SMPL) offers  free instructional classes on topics such as computer basics, Microsoft Word, PowerPoint,  and other various technology topics. These classes are offered in person at the Santa Monica Library and students can attend without a library card. For access to other materials, students can obtain a free Santa Monica Library Card by filling out an application and presenting a photo identification  at any SMPL branch. 

Los Angeles County Library: The Los Angeles County Library offers online learning for personal and professional development. Students can explore  the various course offerings  including topics such as Microsoft Office, writing, computer skills, time management, and many more. In order to access these courses, students will need to obtain a library card. Permanent or temporary residents of California can get a free library card by   filling  out an application and presenting a photo identification  at any LA County Library branch. 

Resources

Research Library
Literature Search Resources
Writing Resources​​​